Our First Year Program Timeline
March – May
Reserve your space
Select School Coordinator
Schedule presentation date
Schedule Pickup Day
August – September
Confirm presentation date
Promote in school and with parents
Include Sister Schools supplies on back-to-school supply lists distributed to parents before school
September – December
Pickup Day & photos
Recruit volunteer(s) to help with Pickup Day logistics and photographs
May – June
Schedule class visits
Staff complete and return evaluations
Reserve Your Space
Schools may reserve their place in our fall schedule beginning in March.
If possible, schools should schedule their presentation dates by the end of May. We will do our best to accommodate schools that must wait until the fall to schedule but cannot guarantee dates will be available. At this time, a School Coordinator and parent volunteer(s) should also be selected.
By late August or early September both your school presentation date and School Coordinator must be selected. Orientation meetings for School Coordinators provide all the logistical information necessary to coordinate the presentations, supply drive and pickup day. Materials will be available to assist in promoting the supply drive and Sister Schools staff are available to meet with parent or other groups affiliated with your school. Please include the list of priority Sister Schools supplies on your student supply lists so that parents/guardians can take advantage of back-to-school sales.
Including time for questions and answers, the fall presentation normally takes about 45 minutes. We encourage small groups of two or three classes at a time or by grade level to allow for more interaction with the presenter. As required by the school’s schedule, we can accommodate shorter presentation times or assembly programs. Because of time limitations, we cannot spend more than two days at a school in the fall.
Fall Supply Drives
Begin immediately following the presentations and normally last two weeks. Both new and used items are accepted so all children can participate. Supplies are usually kept in classrooms so children are aware of their progress. Supplies do not need to be sorted at the school.
A Pickup Day
The pickup day should be scheduled as soon as possible after the end of the supply drive. It is very helpful to have a volunteer or two to help with logistics, including keeping track of photographs. Sister Schools’ staff will be available the entire day to collect items and photograph the children with their gifts. We encourage as many students as possible to bring their items out personally. Most schools schedule a 5 – 10 minute time for each class to bring their items to a central collection point.
Spring Return Presentation
In May and June, we deliver a second presentation of about 35 minutes so that students can see their items being distributed in Uganda. All presentations must be completed in one day. Sister Schools’ staff will be available for class visits after the assembly program as time permits.
Teachers are asked to complete and return a short evaluation of their and their students’ experience with Sister Schools.
Pictures are an essential part of the Sister Schools experience. It is the school’s responsibility to ensure that students without photo releases are identified. A copy of all photographs and video used in the presentations will be available to the school but are the property of Sister Schools and may be used in the furtherance of its mission. Not all photographs will be included in the final slide presentation, but all will be made available to the school. It is highly desirable to have a volunteer help out with the pickup day to ensure that photographs are correctly identified by classroom.